Chart of Accounts Setup

Overview

The Chart of Accounts is the backbone of your accounting system — every transaction depends on proper account classification. AIAccount comes with a default chart of accounts tailored for SMEs, automatically customised for your country (e.g., EPF, SOCSO, and EIS accounts for Malaysia). You can also fully customise the chart to suit your needs.

Steps

  1. Access the Chart of Accounts — Go to "Settings" then "Accounts" to view your current chart of accounts.
  2. Review default accounts — The system creates default accounts suitable for most SMEs. You can use them as-is, or edit and delete accounts you do not need. Accounts linked to existing transactions cannot be deleted.
  3. Add a new account — Click "Add New Account," enter the account number and name, and select the account type (e.g., Bank, Current Assets, Income, Expense). Account numbers must be unique.
  4. Configure account properties — Tick options such as "Receipt Selection," "Payment Selection," "Sales Selection," or "Expenses Selection" to control where each account can be used across different modules.
  5. Bulk import and export — Use the "Export" button to download the chart to Excel, make bulk changes, and import it back to update the system.

Important Notes

  • System accounts (e.g., Trade Receivables, Trade Payables, Retained Earnings) are locked for automation and cannot be deleted, though their account numbers can be changed.
  • For each account, only tick the system-recommended selection (Sales or Expenses) — do not tick both. This ensures transactions flow into the correct e-Invoice module.
  • To use a fully custom chart, click "Delete Default Accounts" to clear all presets, then import your own chart via Excel.
  • Account Grouping is for report presentation only and does not affect actual journal postings.