Financial Reports Guide

Overview

AIAccount provides a comprehensive financial reporting suite to help management and investors quickly understand the company's financial position. All reports can be exported as PDF or Excel, with filtering by date range, currency, and accounts.

Key Features

  • General Ledger — Shows opening balance, current transactions, and ending balance (Debit/Credit) for each account, with filtering by currency and contact
  • Profit & Loss Statement — Summarizes revenue and expenses for a specified period, calculating net profit or net loss
  • Balance Sheet — Displays the composition of assets, liabilities, and equity, ensuring Assets = Liabilities + Equity
  • Trial Balance — Lists all account debit and credit balances to verify that double-entry postings are balanced
  • Aging Report — Analyzes receivables and payables by 30/60/90/120-day aging buckets
  • Financial Performance Summary — Combines key financial figures and ratios into a one-page snapshot covering profitability, cash flow, and efficiency metrics
  • GST/SST Report — Generates input tax and output tax detail reports required for tax filing

Step-by-Step Guide

  1. Navigate to the "Reports" module and select the desired report type
  2. Set the start and end date range for the report
  3. Apply filters as needed (currency, contact, account, etc.)
  4. Click "Generate" to view the report online
  5. Click "Export PDF" or "Export Excel" to download

Important Notes

  • Opening balances in P&L accounts represent accumulated balances before the report start date; current-year figures are shown in the "Net Debit Less Credit" line
  • The system does not perform year-end closing entries; Retained Earnings is a balancing figure based on accumulated P&L results
  • Tick "Hide Opening Balance of Profit and Loss Accounts" in the General Ledger for a simplified view
  • Before exporting to PDF, tick "Hide Original Currency" to reduce columns; use Excel export for original currency data